About the Role
Gerizon Technologies is hiring a remote Admin/Virtual Assistant to support the day-to-day back-office operations of an Australian e-commerce/wholesale client (Gabee) on an ongoing basis. The role is centered on NetSuite administration alongside marketplace and Microsoft 365 support. This is a pressing hire — client wants the role filled within the week.
Key Responsibilities
- Enter and process orders in NetSuite
- Create and maintain products/items in NetSuite
- Prepare and issue customer invoicing in NetSuite, including uploading invoices
- Support marketplace and e-commerce operations (Shopify) — listings, order support, general VA tasks
- Keep stock/inventory levels synced and accurate across Shopify and NetSuite
- General admin support using Microsoft 365 (email, SharePoint, Teams)
- Use AI tools to speed up repetitive admin work where possible
Required Skills
- Hands-on experience with NetSuite (order entry, invoicing, item/product creation)
- Experience supporting an e-commerce or wholesale business (Shopify a strong plus)
- Comfortable with Microsoft 365 (Outlook, SharePoint, Teams)
- Strong attention to detail, especially around stock levels and invoicing accuracy
- Reliable, self-directed, able to work remotely on a regular ongoing basis
- Strong written English for customer-facing invoices and communication
Nice to Have
- Prior virtual assistant experience for an Australian or overseas client
- Familiarity with AI/cloud productivity tools (ChatGPT, Claude, or similar)
- Basic understanding of marketplace stock/inventory management
Engagement Type: Remote, ongoing (regular admin support role)
Urgency: Client wants to fill this role ASAP — ideally within the week
Interview Process: Phone screening followed by a remote/online interview. No onsite interviews required.
